Zuhlke Engineering (HK) - Office Administrative Coordinator

Entry Level

Hong Kong

Office Administrative Coordinator

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About Us

Zühlke is a global innovation service provider. We envisage ideas and create new business models for our clients by developing services and products based on new technologies – from the initial vision through development to deployment, production and operation.

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Who we're looking for

We are looking for a dedicated individual to join our team as an Office Allrounder. To be successful in this role, you would demonstrate strong communication and collaboration skills that will help run our office administration operations smoothly. You should be a committed team player, proactive, helpful, and who can anticipate and solve problems and can communicate well with all levels of staff. You would be strong multi-tasker with initiative and a very positive service attitude. You will rely on excellent organizational skills and the ability to effectively handle multiple priorities.

What you will be doing in this role

IT Management

Manage the end-to-end physical and/or remote technical setup to ensure smooth onboarding for new joiners.
Coordinate with Group IT on all office equipment and procurement
Manage IT devices and Inventory
Network Management and provide Infrastructure maintenance and support

Office Administration

Management of office main line, screening calls and transferring when appropriate
Management of all visitors to the office
Dealing with suppliers and couriers and any other office deliveries or collections
Management of all office supplies inclusive of stationery and pantry supplies
Support new joiner and leaver processes in relation to the office (access, printer access and set up)
Continually looking to improve the look, feel and functionality of the office for the team
Ad hoc support to finance, business and HR admin.

Team Event Management

Assist in the formulation, organisation and execution of team events.

Who you are

You have about 1-2 years of experience in an office administrator or related role.
You have excellent attention to detail and a passion for admin, processes and efficiency.
You have a good command of English language skills (spoken and written).
You are able to work with tight deadlines.
You are highly collaborative, enabling a working partnership with multiple team members across multiple disciplines.
You have the ability to work flexibly and respond to changing business priorities.
You demonstrate sound judgment and discretion
Diploma; additional qualification as an Administrative assistant or Secretary will be a plus

What we offer

Competitive salary and the security of a long-running, international success story.
Become a part of company that demonstrates a true commitment to work-life balance.
Dedicated to your professional development, we invest 10% of our turnover in training, camps, and opportunities for active knowledge sharing among experts.
A clearly defined career growth plan with personal goals and achievement-based career prospects.