Integrated Management Systems (HK)

Integrated Management Systems - Office Experience/ Administrative Officer

Entry Level
Hong Kong
Receptionist and Administrative Officer
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About Us

At OwlGaze, our mission/objective is to help our clients predict and mitigate cyber threats. We make that possible with our proprietary cyber AI software that diligently works in the background while allowing our clients to focus on their business activities.

OwlGaze is one of IMSDV’s exciting portfolio companies focusing on helping clients predict and mitigate cyber threats. OwlGaze offers a wide range of cyber services from Advisory, Deployment and Operations

Who we're looking for

We are seeking for a collaborative and proactive individual to join us as a Receptionist and Administrative Officer.

What you will be doing
  • Responsible for the front desk of the office, meet and greet with clients and visitors, office environment maintenance, conference room management, office suppliers management  
  • Handle all incoming calls and inquiries in a professional manner 
  • Cooperate with the team to organize internal activities and employee welfare 
  • Update telephone lists on a regular basis 
  • Prepare staff attendance report 
  • Order pantry supplies and office stationeries as required 
  • Coordinate meeting room bookings 
  • Liaise with Executive Assistants and team representatives for training, seminar, and executive meetings set up 
  • Work closely with tea lady and outsourced janitors to maintain office hygiene and refreshment supply 
  • Provide support for general administrative tasks or ad hoc projects as required
Who you are
  • Higher Diploma or above in any discipline 
  • 2-3 years of relevant experience as receptionist or in customer services or an administrative role
  • Fluency in spoken English is a must
  • Good organization and time management skills with ability to prioritize workload and multi-task  
  • Professional telephone manner and communication skills 
  • Proactive and flexible team player 
  • Pleasant and courteous 
  • Proficient in MS Word, Excel and PowerPoint
What we offer
  • We offer competitive remuneration including career prospects to the right candidate

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41 Heung Yip Road
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Integrated Management Systems (HK)

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