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Consulate General of Ireland (HK)

Consulate General of Ireland - Executive Support & Public Outreach Officer

Entry Level
Hong Kong
Executive Support & Public Outreach Officer
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About Us

The mission of the Department of Foreign Affairs is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy and Consulate network abroad.

Who we're looking for

The Consulate General of Ireland is now looking to recruit an Executive Support & Public OutreachOfficer on a full time permanent basis. The key focus of the role is to provide executive support to the Consul General in relation to political and economic outreach role of the office. In addition to this, the Officer will lead on the logistics and organisation of events which underpin the Consulate’s promotion and outreach strategy, including engagement with the Irish community and wider stakeholders. The successful candidate will demonstrate strong organisation and communication skills and will have a keen interest in economic and current affairs.

What you will be doing
  • Provide executive support to the Consul General in relation to political and economic outreach
    role of the Consulate, the responsibilities for which will include (but are not limited to) diary
    management, meeting preparations, venue bookings, implementing agreed protocols for
    meetings and making travel arrangements as appropriate;
  • Ensure good outcomes from Consul General engagements, including basic research and data
    analysis in preparation for meetings, recording minutes/follow up actions and report on
    events/meetings, as appropriate;
  • Lead on the logistics and organisation of events which underpin the Consulate’s promotion and
    outreach strategy. Such events may include (but are not limited to) in-house meetings / events /
    seminars, national day reception and Irish cultural showcases, film/music festivals, promoting
    Ireland in schools and universities, attendance at trade expos, and periodic high-level political
    and trade promotion visits;
  • Provide routine administrative support to ensure the efficient management of the Consulate,
    which may include (but is not limited to) managing correspondence, invitations, callers to the
    Consulate, routine procurement, organising, filing and retrieving records, documents, and
    reports.
  • Deputise for the Consular Officer during periods of absence or at peak work times
  • Perform other duties as may be specified from time-to-time as the Consulate's priorities evolve
    and change
Who you are
  • Candidates must have a degree;
  • Candidates must have at least 12 months relevant professional experience;
  • Good knowledge of international political and economic affairs;
  • Excellent interpersonal and networking skills, especially assertiveness and a proactive approachto problem-solving;
  • Advanced organisational skills, including the ability to organize a daily workload by priorities andbe able to meet deadlines in a fast-paced quickly changing environment;
  • Strong communication skills, with an advanced fluency in both written and spoken English.
  • Computer literacy and information management skills, including an in-depth understanding ofthe Microsoft Office suite and social media platforms especially Facebook, LinkedIn and Twitter.

Desirable requirements:

The following requirements will be considered an advantage:

  • Fluency in Cantonese and/or Mandarin.
  • Under graduate degree in a relevant area, for example, aviation, business, communications,economics, finance, law, management, politics, public policy or social sciences.
  • A Post-graduate qualification.
  • Experience of working in a multi-cultural or a multinational environment.
  • A working understanding of the role of the Department of Foreign Affairs
  • Good understanding of international political context, particularly, with regards to Hong Kongand Macao
  • A strong appreciation of the bilateral economic opportunities, especially in the area of trade andfinancial services.

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