Airwallex (HK)

Airwallex-Personal Assistant / Executive Assistant to CEO

Entry Level
Hong Kong
Personal Assistant / Executive Assistant to CEO
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About Us

Founded in 2015, Airwallex is a global payments fintech transforming the way businesses move and manage money domestically and internationally, headquartered in Hong Kong. In today’s fast-changing digital era, our purpose is to empower businesses of all sizes to grow in their own markets and around the world, and by doing so, contribute to the global economy. To achieve our mission, we have built a proprietary global financial infrastructure platform that offers extensive coverage across 130+ countries and 50+ currencies. Our platform enables businesses operating globally to transact, collect and pay in any foreign currency without the constraints of the current global financial system. In just five years since we were founded, Airwallex has grown to become one of Hong Kong’s fintech unicorns and a well-funded international technology leader backed by world-leading investors.

Who we're looking for

As the Assistant to our CEO, you will act as the trusted liaison with his internal/external stakeholders and teams, you will work to ensure that he is able to focus on priority work by leveraging your exceptional organisation, communication, and administrative skills to triage and prioritise incoming requests. No two days will be the same, so if you are someone that enjoys working in a fast-paced environment with variety in your work then this role is for you.

What you will be doing
  • Extensive calendar management for the CEO across multiple time zones
  • Acting as the point of contact for internal/external stakeholders requiring time and or action from the CEO
  • Proactively coordinating internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.
  • Travel arrangements including but not limited to flight & hotel bookings, transfers, visa coordination, and other local requirements
  • Preparation and/or distribution of internal communications on behalf of the VPs (including management of team distribution lists)
  • Manage business expenses, personal invoices, bill payment and insurance reimbursements
  • Maintain and update templates for agendas, meeting notes and internal memos
  • Coordinate reservations, meal, and appointments whenever needed
  • Complete day-to-day errands and situational requests
  • Coordinate logistics required for personal events, appearances, or activities
  • Coordinating company and team events e.g. sales kick off, EOY Party, etc.
  • Assistance in preparing documents and presentations
Who you are
  • You are success-oriented and hold yourself accountable for delivering key outcomes.  You consistently “go the extra mile” in your work
  • You are execution oriented, with good instincts for anticipating needs and changes
  • You are maniacal about detail and organization; a stellar multi-tasker
  • You have excellent verbal and written communication skills; comfortable communicating proactively and directly
  • You have a low-ego attitude – ready and excited to conquer any task.   You are smart, presentable, meticulous, well organized and an excellent team player;
  • You work collaboratively with people at all levels and across functions and cultures
  • You can synthesize and communicate insights to stakeholders and senior management

Skills and Experience you will bring:

  • Degree holder with at least 2 years of EA experience, serving C-level Executive/VP.
  • Preferably 2+ years of experience in another start-up
  • Diligence, reliability, and a strong sense of responsibility particularly in relation to confidential and sensitive matters
  • A calm demeanor
  • Appetite for new challenges and opportunities
  • Comfortable with all forms of start-up ‘start up’ technologies including and not limited to Slack, Google Suite, Confluence, Zoom, Wechat, Whastapp
  • Proficiency in MS Word, Excel, PowerPoint
  • Exceptional communication in verbal and written English, Mandarin, and Cantonese

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Airwallex (HK)

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